1. Access Phoenix Studio is located at 3322 W. Catalina - West on Thomas past Grand Avenue to 33rd Avenue then north one block to a circle road.   The telephone number is 272-8700. 

2. Our studio time is from 7:00 PM to 10:00 PM. We need to be organized upon arrival; actual taping session is from 7:30 to 9:45. Taping to end by 9:45 PM to clean and arrange the studio before 10:00PM. 

3. Each Toastmaster Club to furnish: 
 

a. 6 -15 people (there are 13 different on-camera functions plus several off-camera functions)  b. 2 - 6 color pictures (prefer 8"x10" or larger) for chroma key backgrounds.  c. Timing clock - AH bells - award trophies/ribbons - club banner - speaker props, etc.  d. Access Phoenix's studio charges are $10 for the 3 hour session plus $9 for the tape = $19.

4. Chroma Key is a special effects using a blue studio, infinite back drop in which a scene can be put in the back drop's place. This is very effective and looks professional. The scenes can be different pictures or a special video using action shots. Generally we use fixed pictures. The people on-camera can not wear blue in the chroma key scenes as this color-keys and leaves a void (no body). 

5. The actual tape time must be 58.0 minutes of programming and 30 seconds for closing credits for a total of 58.5 minutes. This suggested format works well with the technical crew, equipment and studio space we have. This is your show and you have a lot of flexibility. We welcome new ideas and different projects, but we need some advanced planning so it looks professional. 
 

6. The actual studio Is 20'x20' and divided into 3 sections. Section 1 is a 12” raised podium. Section 2 is the infinite blue chroma key background and Section 3 is the area for the 3 cameras, monitor, props, crew and people.  7. It takes time to change the lighting, microphones, monitor and cameras from the podium location to the chroma key; we need to be well organized if this requires over two changes

 
8. Timing and total show length is critical. The timer has control of much of the program's success and may need additional help as he or she needs to run the show clock for the speakers as well as the club clock for on-camera inserting. We have a special large mechanical clock so the speakers can see through the lights. This studio clock requires a person to physically move the clock hand. We use the club clock on the set (lighted) where the camera can get a shot. We then lower corner inset this clock while the speaker is talking so the home viewer can better appreciate what is happening. 

We need a completed program with names and times at 7:00 PM. The production people need this information to set up the show and type into the generator the information to be keyed on the screen during the program. In the control room we have little time to type this information during the show, i.e. the speakers names, club mailing address, word of the day, production crew for closing credits and other information you feel important to the show. If you do not have a program format then we will use the standard program format. Taping the 1st segment should begin by 7:30 PM. 

10. We need to limit the causal visiting as valuable production time is lost. During the shooting there will be talking between the camera crew, floor director, technical director and producer. In this small studio the speaker will hear this talking and should not confuse this talking with their presentation. The final 8 minutes of timing will come from the control room via the camera people. 

11. It is Toastmasters on TV’s responsibility to have your program run as smoothly and professionally as possible. We do everything possible for you to have a pleasant experience. As we move into this “Video Conferencing Age”; it is important for us to make this a positive experience so we can be familiar with the TV camera as another communications tool. For most, this will be no different than our first ice breaker speech - we survived that experience.